Take-On Manager

Mississauga, ON and Montréal, QC

Purpose of the role

  • Coordinates the client take on, underwriting and closing processes to ensure a timely and expeditious execution of a new business transaction in-line with client’s expectations.
  • Ensures the sanctioning process is completed within the parameters of established Bibby processes within authority levels, as governed in the Management Controls in a manner that protects the business’ security position.
  • Assist in take-on verification and oversee the verification on larger deals.
  • Introduces new clients to the Factorsoft Operating System. Explains key expectations and daily funding deadlines.
  • Champions the Risk Framework and its adoption within the business unit.
  • Represents the interests of their company internally and externally.

Key Responsibilities and Accountabilities

  • Coordinates and analyzes results of due diligence searches, audits, and background reports.
  • Identifies critical transactional/structural risks and communicates issues to senior management.
  • Monitors the prospective clients file progression internally and externally; Including with third-parties such as existing lenders, partner lenders, appraisers, outside counsel and industry consultants bringing in senior management at the appropriate time.
  • Ensures all pre-funding sanctioning conditions have been completed.
  • Undertakes/coordinates initial verification of the prospect’s A/R.
  • Coordinates the initial funding of transactions including the closing/reconciliation of good faith deposits and the preparation of funding documentation and memos.
  • Facilitates the effective handover of new client to Operations staff servicing the facility.
  • Undertakes project work as required by the local and/or group companies.
  • Actively chase collect-outs on failed clients, as needed.
  • Chasings with collect-out accounts as determined by the Local Office or the Risk Director. Discuss collect-out and other problem accounts with the Risk Officers and provide on-going updates in Collect Out portfolio meetings.
  • Ensures that best practice is both shared and implemented within their operating company.
  • Performs other related duties and tasks as necessary or as assigned.

Key Skills and Knowledge

  • Manages multiple priorities in an organized manner to meet set deadlines. Reassesses if higher need arises. Copes well with demands of the job and manages their time efficiently.
  • Possesses excellent communication skills with the ability to motivate, influence and inspire others. Leads by example.
  • Exercises independent judgment and applies prudent risk mitigation principles. Understands how and when to elevate issues when required.
  • Maintains a high level of effectiveness during times of change by adapting behaviour and approaches to changing circumstances. Accepts additional and changing roles, responsibilities and tasks.
  • Listens with acute attention to detail.
  • Focuses on Customers. Knows and cares about our internal and external customers. Works as a team to deliver excellent service and exceed their expectations.
  • Understands the complexities and key factors that impact our business.
  • Computer literate and familiarity with Cadence preferred.
  • Drives for outstanding results & can be counted on to do so.
  • Understands key features of Bibby’s core and specialist products.
  • Demonstrates loyalty to Bibby, its vision and values and works with consistency, integrity, accountability and shows enthusiasm. Builds team spirit.


Bachelor’s Degree or equivalent experience. Ability to work as part of a team in an office environment and to act independently when required. Computer literate with excellent keyboarding skills and competency with Microsoft Office; ability to learn new systems quickly. Excellent verbal and written communication skills required; strong customer service skills.

Send your resume + cover letter to hr@bibbyusa.com.